MCS Conference Room

Below is all information for our MCS Conference Room at Central Office. For information and guides on how to book rooms, how to use the equipment in these rooms, and more, please go to our "Rooms Overview" page by clicking the "Rooms Overview" button in the table of contents!

MCS Conference Room Email Address:

[email protected]

MCS Conference Room Equipment:

1 x Bring-Your-Own-Device Cable

1 x Dedicated PC for Meetings

1 x Meeting Camera & Microphone

1 x ActivPanel Display

1 x Non-touch Screen TV for Presentations

1 x Touch-screen Scheduler Device

12 x Rolling Tables

15 x Rolling Chairs (More available as needed)

MCS Conference Room Capabilities:

Presenting via Brought-in Device

Presenting via Dedicated PC for Meetings

In-Person & Virtual Meetings (Any Size)

Recording In-Person Meetings

Recording Virtual Meetings

MCS Conference Room Additional Information:

20 Person Recommended Maximum Capacity

MCS Conference Room Quick-Start Guide: Starting & Joining Virtual Meetings

The conference room supports all virtual meeting types, including Google Meets, Zoom meetings, Teams meetings, Webex meetings, and more. We primarily support Google Meets, and our documentation reflects that. There are two ways of starting or joining virtual meetings in the conference room: by bringing your own laptop, or by using the conference room PC.

If bringing your own laptop for virtual meetings:

Turn the TV on, place your laptop on the podium to the right of the TV, and plug in the purple adapter. You may use the USB-C or regular USB connector. The purple adapter should automatically connect your laptop to all of the conference room equipment, including the camera, microphone, TV, and speakers. It will also charge your laptop as well. From there, you will start or join your meeting however you normally would on your laptop.

The adapter should automatically change your microphone, speaker, and camera to the conference room’s equipment, but sometimes when connecting for the first time, you may need to switch the default microphone and speaker manually when joining the meeting.

Here is where to change the microphone and speaker settings in Google Meet. Use the red arrow to open the microphone and speaker options, and then use the dropdowns to change each one to “Echo Canceling Speakerphone (Logi Rally Bar Mini Audio)”.

Likewise, here is where to change the video settings. The video should be set to “Logi Rally Bar Mini”.

If you are having issues connecting your laptop, you may always use the conference room PC.

Using the conference room PC for virtual meetings:

To begin, turn the TV on with the remote, and turn the PC on by pressing the power button on the front of the PC. The PC and remote should be sitting in front of the TV on the table. The PC and TV should normally be off when entering the room for a meeting, and should be turned off again when exiting the room.

Logging into the PC

The PC will automatically log into Monroe Meetings when the PC is turned on. If you are using the PC and it is prompting for a sign-in, then the PC was likely not turned off properly after the last meeting. Restarting the PC will fix the issue. If you get locked out of the PC during a meeting and restarting the PC is not an option, see the “Troubleshooting” page for instructions on how to get logged back in manually.

Using the PC

There are three ways of using the PC: using the Option Selector (the device with buttons next to the PC), using the touch screen on the podium, and using the keyboard and mouse found either in the drawer under the PC, or on the podium itself. These instructions will assume you are using the Option Selector, but you may also use the icons on the desktop or the taskbar as well by using the touch screen or keyboard and mouse. Remember that this TV is NOT a touch screen! If you need a touch screen for presenting, see the “Using the Interactive Display” page for instructions on how to use the interactive display elsewhere in the room.

Joining a virtual meeting via link

To log into your virtual meeting, you must access and open the link to the meeting. If the meeting link was in the initial calendar invite that was sent to [email protected] to book the room, then you can open the [email protected] email on this PC to access the meeting link. You can also forward the link to [email protected] from your email if the link has changed, or if the link was not originally included in the calendar invite.

To open the [email protected] email inbox, use the Option Selector to select “Open Virtual Meeting”. From there, you may select the “Open Email” option which will automatically open the inbox. You may also select the icon on the desktop to open the inbox as well. Then, navigate the inbox, find your meeting link, and open the meeting.

You may also join meetings directly. For more information on this, as well as detailed instructions on other virtual meetings platforms, see our “Virtual Meetings - Expanded” section.

Creating your own virtual meeting

You can create the meeting from whatever device you like and send the email to the [email protected] email as described above, or you may create the meeting from the conference PC directly. To create a Google Meet using the conference PC, select “Create Meeting”, and then from the Google Meet page, select “New meeting”. You may send the invite to your attendees using either your email, or the [email protected] email.